One of our clients was recently forced to implement a compliant solution within a short time-frame to tackle issues related to numerous spreadsheets used across front, middle and back-office functions.
A typical situation…
Exporting data into spreadsheets is a popular way of using trading terminals, and users have often leveraged this capability for their daily challenges.
The problem is that in most cases, exporting vendor data in this way risks breaching the data vendor’s usage agreement. Non-compliant usage includes: sharing market data in an Excel file with a colleague, storing a snapshot of time series, or running a risk model in Excel based on fresh market data.
A survey from The Market Data Company (2016) shows that 28% of terminals are installed on the desks of non-trading investment functions — in risk, compliance or the back-office — hence greatly increasing the compliance risks associated with exporting data from these terminals.
With the multiplication of spreadsheets, the overall volumes of data requested increase, breaching data limits in place with the data vendor, who would then typically investigate the reason of these high-volumes.
.. turning into a data compliance headache
In the case of our client, the data vendor identified quickly that spreadsheets were using the market data in a non-compliant way, and were responsible for the high volumes.
Faced with this situation, the firm was required to rapidly demonstrate that it had a plan to return to a compliant situation, while limiting the impact on daily operations.
How to solve this?
After evaluating several possible solutions including internal development, the client worked with SimCorp Gain to establish a central repository of reference data using SimCorp Gain Data Portal. The application can be directly accessed by spreadsheets, and any other application within the organization.
The firm now has a solution to continue using spreadsheets fueled with up-to-date market data – and importantly, in a compliant manner. In addition, the firm gained a central platform that provides full control over data usage.